Fun in the Son: Hilton Head

Contact

Director: Brian Worley
Director: Tonya Annis
YCM: (423) 624-2495
Register

Arrival and Departure*

Camp begins Monday afternoon with registration and is over Saturday morning.  All groups will be housed in the Hilton Head Beach and Tennis Club. You will not know how many students will be in a room until you arrive at camp.  Please know we do try to maximize room space in order to keep trip costs low for your students.

*Please note- we have changed the start day to MONDAY this year, as opposed to the traditional Sunday start.

Food

Your registration price includes eight meals – four lunches and four dinners. Breakfast is on your own. Each room has a full kitchen and there is a Walmart and Sam’s club very close. We strongly suggest students bring snacks for the week!  Dinner will be served at the hotel Monday, Tuesday, Thursday and Friday evenings. On Wednesday, each youth group can spend the day (from Lunch until evening program) being together as a family, enjoying the island and eating together on your own. High school students are often hungry, they’ll be happy if they have snacks!

Daily schedule

  • Mornings include time for quiet times, the morning session and seminars.
  • After lunch, you will have free-time to relax and enjoy the beach.  A variety of recreation activities and tournaments will be organized for each afternoon.
  • The evening schedule will include dinner, a counselor meeting, the evening session and family-time (with your church family).

Things to Bring

In addition to cool, casual clothes, there are a few specifics things you’ll want to have with you.

  • Towels for both bathing and the beach (towels will not be provided by the hotels)!
  • Beach gear: sandals, modest swim suits, sunscreen, frisbees, etc.
  • Bible, pen, and notebook.
  • Sweatshirt or long-sleeve shirt for the big group meetings as the meeting rooms are usually cold!
  • Come prepared for afternoon recreation with tennis shoes, tennis rackets and balls, footballs, i.e.
  • Please make sure your group has one sleeping bag for every fifth person in the group.
  • Spending money for snacks, Fun In The Son t-shirts, CDs, books and other items available to purchase.

What else do I need to know?

  • There should be one adult for every six youth you bring. There should be male counselors for male campers and female counselors for female campers.
  • Each student coming to Hilton Head will need to complete a YCM Medical Release Form. Please bring two copies of each medical form with you – one for you to hang on to and one to turn in to our staff when you register Sunday evening.
  • For more information on Hilton Head check out http://www.hiltonheadisland.org/.

Helpful Information & Details

Fun in the Son: Hilton Head

Hilton Head, South Carolina

Location

Hilton Head, South Carolina

Drop Date Info

Deposits for all conferences and domestic Son Servants trips are $100 per space; international Son Servants trips deposits are $150 per space:
  • All deposits are non-refundable.
  • If drops are made before the deadline of March 4, 2019 (noon EST), the deposit per space is transferred to your balance due.
  • If drops are made after March 4, 2019, the deposit per space is forfeited.
  • After noon EST on June 1, 2019, you will owe the full fee for all spaces.

Frequently Asked Questions

What is the recommended counselor/ student ratio?

We recommend that you bring one counselor for every six students. Obviously, if you have female students, you need a female counselor and vice versa.

When does camp begin and end?

The first scheduled event at every camp is dinner on the day of your arrival. Camp officially closes after the evening meeting on the fifth night. You are provided housing for this fifth night, but breakfast is not provided the following morning and there are no scheduled activities or meetings of any kind.

What does the cost include?

Cost includes housing for 5 nights. In most cases, all meals are also included. However, at some locations there is a free day scheduled when groups will be responsible for their own meal. Please see your handbook/facebook page for specifics. Cost also includes all materials and programming fees.

What age students can come to Fun in the Son?

We consider this a high school event, so it is planned for students in grades 9 – 12. We leave it to the group leader’s discretion as to whether rising 9th and/or graduated 12th graders should attend as part of their group. More than age, maturity is an important consideration. Remember, Fun in the Son is counselor-centered, meaning you are responsible for your students at all times.

Describe the accommodations.

Depending on which Fun in the Son you attend, your group will be housed in either a hotel room or villa on or close to the beach.

How many people are in a room?

We will not know the answer to this until you arrive at camp because numbers fluctuate continually up until the day camp begins. The minimum and maximum numbers per room vary from location to location.

Can we make housing requests? (i.e specific hotels, near another specific youth group, etc.)

The only housing requests we can guarantee are those related to a medical condition. If you need to make such a request, please contact the YCM office.

Do we need to bring linens, sleeping bags, air mattresses, etc?

This varies from camp to camp. Please check the handbook/facebook page for your camp.

Where do I get the med form?

You need to have two copies for each person – one to turn into us, and one to keep for your records. The form can be downloaded here.

When do I turn in the med forms?

You do not need to send these to our office – just bring them with you to camp. You need to have two copies for each person – one to turn in to us and one to keep for your return trip.

How do I register?

You may register online here. If you already have an account, please enter that information. If you do not, please click the link next to the statement “or, if you are not sure…” to figure out what your user name and password should be. (All user names and passwords are created using a standard formula.) You may also register by sending a deposit of $100/space along with a note including your contact information and the camp you would like to register for to: YCM 1200 Mountain Creek Rd, Suite 130 Chattanooga, TN 37405.

Is my deposit refundable?

Our policy is that all deposits are non-refundable; however, if you drop spaces before the 1st Drop Date for your event the deposit will be used toward the balance owed for your group.  Drop dates are provided on the individual camp pages.

Will we need transportation once we have arrived at camp?

It is best if you can have transportation for the entire week. Some hotels are farther from the convention centers than others (although all are within 3 miles) and you will need to go back and forth several times a day. In addition, some camps have a free day built into the schedule, and your group will probably want to explore the area!

If we fly, can you pick us up from the airport?

We do not provide transportation to and from camp. We recommend renting a vehicle because you will probably want it during the course of the week (see above).

We’re bringing a charter bus. Can you house our bus driver?

If space is available we can try to accommodate this for an additional fee. You may want to investigate other nearby hotels for your driver so he can get a good night’s sleep! Please contact the YCM office if you would like our help in housing a driver.
Address: Youth Conference Ministries 1200 Mountain Creek Road Suite 130 Chattanooga, TN 37405 | Phone: (423) 624-2495 | Fax: (423) 624-7482 | Email